Business registration services that you need

Company Annual Returns

Price: R149 + CIPC Fee’s per year

Annual Return is a short description of the most relevant information of a company, also known as Annual Company Renewal. The purpose of an Annual Return is to confirm that the company is trading or will be trading in the future. All companies and close corporations are required by law to file and pay their annual returns with CIPC every year on the anniversary of the company or close corporation registration date. If these returns are not filed and paid on time, it will incur penalties and can even lead to de-registration of the company followed by the freezing of the company’s bank account as well.

There is, however, a difference between Annual Returns and SARS Tax Returns. An Annual Return is like a ‘revival’ for the company and confirms whether CIPC has the most recent information of the company and that the company is still in business. A Tax Return is filed with SARS and focuses on the taxable earnings of a company in order to determine the tax accountability of the company to the State.

Who must submit the Company Annual Return?
All close corporations and companies must submit annual returns to avoid penalties charged and the possibility of being de-registered.
If a cc or company is dormant and you do not want this to be de-registered annual returns MUST also be submitted.

When must the Company Annual Return be submitted?
The annual return must be submitted during the month following the anniversary (incorporation) month.

Why must the Company Annual Return be submitted?
To update the latest information and for the companies and intellectual properties commission and for them to determine whether a company is still in business.

What happens if the Company Annual Return is not submitted on time?
If a company fails to lodge its annual return within the prescribed period, the company will eventually be final de registered, meaning that it will no longer exists.

In order for us to lodge an Annual Return for a company, the following information is required:

• Name of the company
• Registration number of the company
• The annual turnover of the company

Once we receive the above mentioned information, we will calculate the annual return fee and send you a notification about the amount that needs to be paid to CIPC.

For Companies, Annual Returns fee table for CIPC is as follows:

For Close Corporations, Annual Returns fee table for CIPC is as follows:

The Annual Return process takes up to 24-48 hours.

Once an Annual return is submitted, you receive the following:

• Confirmation of Annual Return Submission

• Tracking Code of Filing

• Year Filed For

Company Amendments

Price: R799 per Amendment

Add/Remove/Update Director of a Company/CC

Director changes are changes whereby directors are added to or removed from a company.

Company /CC amendment is the changing of a company’s particulars, such as the Business address, Telephone numbers, Company Name.

Please note if you require a company name change, an additional fee of R125 will be charge to register a new company name

On a company update you may request to change your Company Name, Add or Remove a Member from your company, change address, contact details, email address and mission statement.

In order to make director changes, the following information and documents are required:

• Company documents/ company details
• Current director/s
• Directors to be added/ removed
• Certified ID copies of all members (current, to be added and/or to be removed)
• Notice of meeting (drafted by us and sent to customers for signage)
• Minutes of meeting (drafted by us and sent to customers for signage)
• Power of Attorney, to authorise us to carry out any changes on the customer’s behalf (drafted by us and sent to customers for signage)
• If Company Name change, 4 new names required for Name Approval

This Company Director Changes process takes 15-30 business days. However, if there is a delay from CIPC due to system errors or work load, the process could take longer.

Once your Director Changes application is approved, you will receive the following updated documents:

• Certificate of Amendments COR 39

Company Conversion

Price: R699

Convert an existing Close Corporation to a Private Company
All existing close corporations can convert, but this is not compulsory.

You will retain your close corporation name.

Your new registration number will be e.g. XXXX/XXXXXX/07

Requirements:

• Signed POA Form
• Certified ID copies of the members
• CK documents of the CC
• Turnaround Time: 2-6 weeks

Process:

Memorandum of Incorporation : Short Standard Form For Private Companies Used.

Company Restoration

Price: R4999

CC / Company Restoration
CC/Company Restoration is a process by which a CC/Company gets re-registered after being de-registered. The main cause of de-registration of a CC/Company is failure to submit annual returns.

Requirements:

In order for a CC/Company to be restored, the following documents and information is required:

• Certified ID Copy of Member/Director
• Name of CC/Company
• CC/ Company Documents.
• Income Tax No. ( If applicable )
• If CC/Company owns immovable property, full property description & Deeds office where property was registered and Title Deed. ( If applicable )
• If CC/Company owns immovable property, a Municipal Account in the name of the CC/Company is required ( If applicable )
• Power of attorney which gives us authority to restore the CC/Company (which will be sent to you via email once the order is placed).
• Bank Statements showing activity during de-registration period.
• A signed rental agreement that existed during the period of de-registration.

Process:

Note that the price includes drafting of the affidavit, obtaining letters from Department of National Treasury and Department of Public Works, drafting of advertisement and placing it in the local newspaper and Deed Office Search (Windeed)

The advertising process takes 21 business days. Only after those 21 business days have lapsed can we then proceed further with the application.

This CC/Company Restoration process takes 15-30 business days after the advertisement process. However, if there is a delay from CIPC due to system errors or work load, the process could take longer.

If a CC/Company had immovable property, obtaining the Letters from Department of National Treasury and Department of Public Works could take 2-4 months, along with the normal waiting period.

Once the CC/Company has been restored, you will receive documents which inform you that the status of your CC/Company is undergoing a ‘Re-Instatement Process’. Once you submit annual returns within 30 days upon receipt of these documents, your CC/Company will automatically change its status to ‘In Business’

The above price includes submitting annual returns once the status of the CC/Company changes to ‘Re-Instatement Process’, but does not include the CIPC fees for annual returns.

INC Registration
Personal Liability Company INC Registration

Price: R1999

A Personal Liability Company also known as a ”INC” is another type of company that does not differ much from a (Pty) Ltd. A Personal Liability Company specifically suits a professional such as an Auditor or an Attorney who wants to register a company for his or her practice. The only difference is that the directors are mutually and individually liable with the company for all company debts and liabilities incurred. A Personal Liability Company ends with “Inc.” or “Incorporated”

Requirements:

To register a Personal Liability Company (INC), the following documents and information is required:

• The number of directors the company will have along with the ID copies
• Four proposed names in order of preference.
• The postal and physical address of the company.
• Company contact details (this includes email addresses and Telephone numbers)
• The details of the intended director/s. (this includes addresses, contact numbers and email addresses)
• A limited Power of Attorney in which you give us the authority to register a company on your behalf, signed by all intended director/s (which will be sent to you via email once the order is placed).

Process:

The Personal Liability Company (INC) Registration process is divided into two steps:

Step 1: Name Reservations will be made, which will take 5-10 business days. However, if there is a delay from CIPC due to system errors or work load, the process could take longer.

Step 2: Once the name has been approved, the Company Registration process will take place, which will take 21-30 business days. However, if there is a delay from CIPC due to system errors or work load, the process could take longer.

Once the company has been registered, you will receive the following documents via email or post:

• A registration certificate COR 14.3
• A Notice of Incorporation COR 14.1
• Confirmation of the initial directors appointed to the company COR 14.1A
• Memorandum of incorporation (MOI) COR 15.1B
• Share certificate (as required)

Non Profit Company NPC Registration

Price: R1999

A Non-Profit Company (NPC is a company established to benefit the public or serve communal or group interests and not for its own gain. NPCs are run by members and directors. An NPC must be run by at least three directors or members and must end with “NPC”.

Requirements:

The A Non-Profit Company (NPC) Registration process is divided into two steps:

Step 1: Name Reservations will be made, which will take 5-10 business days. However, if there is a delay from CIPC due to system errors or work load, the process could take longer.

Step 2: Once the name has been approved, the Company Registration process will take place, which will take 21-30 business days. However, if there is a delay from CIPC due to system errors or work load, the process could take longer.

Once the company has been registered, you will receive the following documents via email or post:

• A registration certificate COR 14.3
• A Notice of Incorporation COR 14.1
• Confirmation of the initial directors appointed to the company COR 14.1A
• Memorandum of incorporation (MOI) COR 15.1C
• Share certificate (as required)

Process:

To register an NPC, the following documents and information is required:

• The number of directors the NPC will have along with the ID copies (minimum three directors)
• Four proposed names in order of preference.
• The postal and physical address of the company.
• Company contact details (this includes email addresses and Telephone numbers)
• The details of the intended directors. (this includes addresses, contact numbers and email addresses)
• A limited Power of Attorney in which you give us the authority to register a company on your behalf, signed by all intended director/s (which will be sent to you via email once the order is placed).
• A small description about the objectives of your NPC

Retrieve Company Documents

Price: Registration Documents
R699
Certificate of Confirmation
R299

Have you misplaced the Registration Documents for your Company / CC?

We can retrieve the (1) Original Registration Documentation (CoR14.3, MOI, CK documents, etc.)

OR (2) Certificate of Confirmation at CIPC for ANY registered Company / Close Corporation.

Requirements:

Requirements for Retrieving your Company Documents:

• ID Number
• Company Name
• Registration Number of Company
• Signed Power of Attorney Document

Process:

Registration documents (MOI, CoR14.3, etc.):

This includes ALL the CIPC registration documents which are applicable to your existing company. For CC’s it would be the CK documents and for Pty’s the CoR documents. These registration documents (located at CIPC’s head office) serves as proof that your company / CC is registered. CIPC stores an electronic and hard-copy document at their head-office for all the registered Companies / CC’s. We will retrieve the electronic file, certify it and email it to you.

Timeframe: 15 – 21 working days.
Cost: R 699
Certificate of Confirmation:

If you want to retrieve a Certificate of Confirmation of any other South African Company to view their information, you can also do so by applying for the “CIPC Certificate of Confirmation” on our application form (at the bottom of this page).

1. Company / CC Registration Numbersa face
2. Company / CC’s Postal and Physical Address
3. Details of all the Company / CC’s current Directors / Members

Timeframe: 48 hours.

Trademark Registration

Price: R2999 per class

What is a trademark
A Trademark is how a business promotes itself visible in the marketplace and can be a name, slogan or logo or a combination of these. The best trademarks are instantly recognizable e.g. Coca Cola, Apple, Microsoft, Nike, etc. The terms “trademark” and “mark” are commonly used to refer to both trademarks and service marks. A registered trade mark is legally enforceable and it give you exclusive rights to use, sell and licence that mark for which it is registered.

The Trademark of a Logo and The Trademark of the Name is 2 seperate Trademark Registrations.

Each Trademark Registration is registered to a category, the charge is per category.

eg: ‘eBucket’ The Name is Trademarked under the Categories of Internet Web Technologies and Print Media Advertising, that is 2 Categories, the Logo is also Trademarked under these 2 categories. This will equate to 4 Trademark registrations.

Requirements:

Trademark Name and/or Trademark Logo

Category/Class in where the trademark should be registered to. All Classes will be sent to you via email to make your selection.

A Trademark can be registered to a Personal name or a Company.

Documents Required for trademark registration:

Certified ID Copy

Complete Power of Attorney Document and Select Class

Process:

Upon receipt of documents of the Trademark Registration, a Trademark search will be done, the search fee included in the trademark fee is non refundable. Search’s are used to check the availability of the trademark. Should the trademark have a conflict, the search will result negative and the trademark process will need to re-start with a new name. The new search process will cost an additional R999 over and above the Trademark fee per class.

The Trademark search process takes 4-6 weeks. Once the search is verified the trademark application is submitted for approval where it will take 3-4 weeks. Confirmation of the trademark registration will be delivered to the registered postal address submitted with the application that will contain the Trademark Registration Number.

UIF Registration

Price: R799

Unemployment Insurance Fund (UIF) is insurance for the employees in the case of unemployment, maternity, adoption or illness leave. The company must be registered for UIF with the Department of Labour.

Uif Registration is required for all businesses that have staff memebers employed to the company.

It is compusolry for all businesses to register for UIF once the first employee starts their Job and received their employment contract.

Requirements:

In order to register for UIF, the following documents and information is required:

• CC/Company documents
• Certified ID Copies of member(s)/director(s)
• Nature of Business/Activities
• PAYE Number (if applicable)
• ID copies of employee/s
• Employee/s gross salary
• Commencement date of employment of employee/s

Process:

This Unemployment Insurance Fund (UIF) application process takes 10-15 working days. The process could take longer if there are any delays due to system errors or workload with the Department of Labour.

Once the Unemployment Insurance Fund (UIF) application is complete, you will receive the following:

• A UIF reference number

Workmen’s Compensation

Price: R799

The function of Compensation for Occupational Injuries and Diseases (COID) is to compensate an employee in the case of injury or disease. The company must be registered for COID with the Department of Labour.

All employers who employ one or more workers in connection with their business or farming activities, are required to register with theCompensation Fund. Workmen’s Compensation Registration

A separate registration is necessary for each separate branch of a business, unless an arrangement for combined registration has been made.

Requirements:

In order to register for Workman’s Compensation, the following documents and information is required:

• CC/Company documents
• Nature of business/activities
• Certified ID copies of members/directors
• UIF Number (if applicable)
• PAYE Number (if applicable)
• Number of employees
• Estimated total earnings of employee/s for the year
• Date employee/s were/was appointed

Process:

This Workman’s Compensation application process takes 21-40 working days. The process could take longer if there are any delays due to system errors or workload with the Department of Labour.

Once the application is completed, you will receive the following:

• A Notice of Assessment/ Invoice (W.As.6)

Income Tax Registration

Price: R599 per registration

Income Tax Registration
Personal Income Tax Registration

If you earn a more than a specific amount which is determined every year by Parliament, you are liable to register for Personal Income Tax.

Company Income Tax Registration

Once a CC/Company is registered, it is liable to be registered for Income Tax within 60 days of CC/Company registration.

Who is it for?
CIT is applicable (but not limited) to the following businesses which are liable under the Income Tax Act, 1962 for the payment of tax on all income received by or accrued to them within a financial year:

• Listed public companies
• Unlisted public companies
• Private Companies
• Close Corporations
• Co-operatives
• Collective Investment Schemes
• Small Business Corporation (s12E)
• Body Corporates
• Share Block Companies
• Dormant Companies
• Public Benefit Companies

Requirements:

Personal Income Tax

In order to register for personal income tax, the following documents and information is required:

• Certified ID copy
• Proof of Address
• Original letter from bank confirming banking details stamped by the bank
• Proof of income (e.g. salary/pay slip)
• Power of Attorney which gives us the authority to apply for Personal Income Tax on your behalf (which will be sent to you via email once the order is placed).

Company Income Tax Registration

Once a CC/Company is registered, it is liable to be registered for Income Tax within 60 days of CC/Company registration.

In order to register for Income Tax, the following documents and information is required:

• CC/Company Documents
• Members/Directors certified ID copies along with proof of address of one of the members/directors
• Original letter from bank confirming banking details of the CC/Company stamped by the bank
• Proof of Address of the CC/Company. It can even be same as the residential address of one of the members/directors, if you don’t have a separate business premises for now or if you trade from home.
• Power of Attorney which gives us the authority to apply for Income Tax on your behalf (which will be sent to you via email once the order is placed).

Process:

Personal Income Tax Registration

This Personal Income Tax Registration process takes 2-5 business days. However if there are delays with SARS due to system errors and workload, the process could take longer.

Once the Personal Income Tax Registration is complete, you will receive proof of Personal Income Tax registration.

Company Income Tax Registration

This Income Tax Registration process takes 2-5 business days. However if there are delays with SARS due to system errors and workload, the process could take longer.

Once the Income Tax Registration is complete, you will receive proof of Income Tax registration.

Import/Export Licence

Price: R5999

Import and Export Licence / Code
If a business intends to bring goods into and/or send goods out of the country, it needs to register as an importer and/or exporter with SARS

Importers License
If you are planning to bring controlled goods, used goods, second-hand goods, waste or scrap into the country, you first need to register as an importer with the South African Revenue Service (Sars) and then apply to the International Trade Administration Commission (Itac) for an import permit.

Exporters License
To export certain goods out of South Africa, you must have a permit ensuring that you comply with applicable export control measures.

The export of some goods may be restricted to support strategies of beneficiation or to assist local manufacturers to obtain raw materials before they are exported.

Requirements:

To register for Import/Export license, the following documents and information in its original form are required:

• Certified CC/Company Documents
• Certified ID Copies of the Directors/ members
• The Original Bank letter confirming your company banking details, with stamp, and date of account opening
• Company/CC must be registered for Income Tax
• Power of Attorney on your company letter head which gives us the authority to register the company for Import/Export license (which will be drafted and sent via email once order is placed)
• Proof of Business Physical Address or an Affidavit confirming Business Physical • Address (Affidavit will be drafted and sent via email once order is placed)
• Proof of Contact details or an Affidavit confirming Contact details (Affidavit will be drafted and sent via email once order is placed)

Process:

This Import and Export Registration process takes 10-20 business days. However if there are delays with SARS due to system errors and workload, the process could take longer.

Once the Import and Export application is complete, you will receive and Import and Export Code.

More Info
Importers License
An import permit ensures that the goods you intend importing, conform to the safety, quality, environmental and health requirements of the country. They must also comply with the provisions of international agreements.

Import permits also help to control the inflow of goods of a strategic nature or smuggled goods. The policy that applies to the importation of goods differs from one sector to another. Most new goods are exempt from import control measures.

Not all goods are subject to import control. However, all used goods, second-hand goods, waste and scrap are subject to import control measures.

*Important- you will require an Income Tax Number of your Business to apply for either Import or Export License

Exporters Licence
An export permit is required to ensure that goods exported by an individual or organisation comply with the provisions of international agreements. Export permits also help to control the outflow of goods of a strategic nature or smuggled and stolen goods.

The policy that applies to the export of goods differs from sector to sector. If you require policy information regarding the export of specific goods, you should provide the Import and Export Control office at the International Trade Administration Commission (Itac) with details of the particular goods you want to export.

Not all goods or products are subject to export control measures. A list of goods that are subject to export control measures is available from Itac and can be mailed, faxed or emailed to you on request.

*Important- you will require an Income Tax Number of your Business to apply for either Import or Export License

PAYE Registration

Price: R799

PAYE Registration / SDL Registration
Pay-as-you-earn (PAYE) or Employees’ Tax is a tax that is deducted from an employees’ income and paid to SARS on a monthly basis. Once a company has employees, it is obliged to register for PAYE.

SKILL DEVELOPMENT LEVY (SDL)

SDL is payable by employers at a rate of 1% of the remuneration (salary) paid to employees. Employers paying annual remuneration for less than R500 000 in a year are exempt from paying SDL.

UIF (SARS)

UIF is payable monthly by employers on the basis of a contribution of 1% by employers and 1% by employees, based on employees’ remuneration (salary) below a certain amount.

Employers not registered for PAYE or SDL purposes must pay the contribution directly to the Unemployment Insurance Commissioner. However, if the employers are registered for PAYE with SARS, they are required to register with the Department of Labour for UIF for declaration.

Requirements:

In order to apply for PAYE and/or SDL, the following documents and information are required:

• CC/Company Documents
• Members/Directors certified ID copies along with proof of address of one of the members/directors
• Business description/activity
• Date on which the first contributor (employee) was employed
• Estimated payroll for the following 12 months and number of employees on which payroll is based
• Original letter from bank confirming banking details of the CC/Company stamped by the bank
• Proof of Address of the CC/Company. It can even be same as the residential address of one of the members/directors, if you don’t have a separate business premises for now or if you trade from home.
• Power of Attorney which gives us the authority to apply for Income Tax on your behalf (which will be sent to you via email once the order is placed).

Process:

This PAYE Registration process takes 2-5 business days. However if there are delays with SARS due to system errors and workload, the process could take longer.

Once the PAYE Registration is complete, you will receive proof of PAYE registration.

Tax Clearance Certificate

Price: R899

A Tax Clearance Certificate (TCC) proves that a taxpayer’s tax affairs are up to date and are in order. This means that the taxpayer does not have any outstanding returns or tax debts.

Note: You will need an income tax registration number to apply for tax clearance, if you do not have one you can apply for one here

Requirements:

In order to apply for a Tax Clearance Certificate, the following documents and information are required:

• CC/Company documents (if applicable)
• Certified ID copies of sole propriety and/or member/director
• Income Tax Reference Number
• Contact details of tax payer

Process:

In order to apply for a Tax Clearance Certificate, the following requirements have to be met:

• The tax payer must be registered and have a tax reference number (e.g. Income Tax Reference Number)
• The tax payer must have no outstanding debt for all taxes
• All returns must be up to date
• No duplicate TCCs will exist, except where a current TCC will expire within 2 months

Tax Clearance Certificates (TCC) is valid for 12 months.

Once your TCC application has been approved, you will receive Tax Clearance Certificates via email and/or post.